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Tips for Successfully Submitting Bids allow you to print out an exact duplicate of how your bid is turned in. 5. Beware of addenda! It is quite common when changes are made by addenda that a new bid schedule will also be issued. Make sure that you are working with the correct, latest version when you turn in your bid. Somewhere in your bid documents, there will usually be a place to acknowledge how many addenda you have seen. Failure to acknowledge all of them can be cause for rejection. 6. Identify if there are limiting statements and respond accordingly. This may look something like, "If your company is bidding more than one job today, are you limiting how many you will accept if you are the apparent low bidder?" Of course we would all like to say, "No, we'll take them all," but the reality is that your company probably has bonding limits and doesn't have an unlimited bonding capacity. 7. Make sure that you have properly completed and included a bid bond, if required. This may be a bid bond from your surety agent, which is often 10 percent of the bid amount, a cashier's check, or some other form of bid security as prescribed by your bid documents. Failure to submit bid security is certain to get your bid rejected. The owner needs assurance that you will complete the work for the amount that you have turned in your bid for. 8. Consider having a bid team when submitting manual bids (non-electronic). One person is at the office taking final quotes and making last-minute adjustments to the bid, while another is physically on site at the bid delivery location. When "it's time," the bidder calls the deliverer with the final numbers. Sometimes, the deliverer makes a mistake and needs to make a change on the bid schedule. Make sure that if you do this, you initial both the unit price and the extension in ink. If you do not, this may be considered an irregularity and be cause for rejection. 9. Verify if the public projects have Minority/Woman/Disadvantaged Business Enterprise (MWDBE) requirements. This will be clearly identified in your bid documents if it is a requirement, and it is usually a combination of a percentage of the total bid and a Write in Reader Inquiry #266 COATINGSPRO JANUARY 2014 31